Coordinator, Payroll Control
Company: Chicago Transit Authority
Location: Chicago
Posted on: June 28, 2025
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Job Description:
PRIMARY RESPONSIBILITIES Supervises bi-weekly payroll processing
using Oracle ERP System Reviews payroll records to ensure accuracy
and compliance with policies and procedures. Applies established
rules governing the compensation of employees based on union
contracts, government regulations, and Authority policies. Prepares
and processes regular and supplemental payrolls ensuring accurate
deductions are made. Evaluates payroll system’s processes and
procedures and makes recommendations to improve operations.
Assesses payroll system’s internal controls and recommends changes
as needed to ensure the safeguarding of assets. Identifies and
initiates acceptable accounting principles to prevent or correct
errors or irregularities. Researches, analyzes, develops, and
implements changes to payroll related policies and procedures.
Ensures payroll functions and procedures are maintained accurately
and efficiently. Maintains controls and audit trails for all
payroll transactions. Coordinates work flow and procedures between
Payroll, Human Resources, and field locations. Researches,
documents, and responds to employee payroll related issues and
concerns. Reviews final pay calculations and approves issuance of
special payroll checks. Supervises the preparation and reporting of
payroll information to third parties through W-2’s, 1099’s, and 941
quarterly payroll tax returns. Reviews orders and authorizes income
deductions for child support and other wage garnishments. Prepares
statistical payroll related reports. Trains and supervises payroll
staff. Hires, trains, develops, monitors, and evaluates staff.
Reviews and recommends personnel actions for approval. Performs
related duties as assigned. MANAGEMENT RESPONSIBILITIES Reporting
to this position are the following jobs: Job Title Payroll Analyst
Payroll Processing Clerk CHALLENGES Verifying manual payroll data
within a limited timeframe. Keeping abreast of Fair Labor Standards
Act, union contract agreements and Workers’ Compensation
regulations. Keeping abreast of changes in local, state, and
federal laws and changes in policy as they pertain to the payroll
function. EDUCATION/EXPERIENCE REQUIREMENTS Bachelor’s degree in
Accounting, Business, or a related field plus four (4) years of
experience in Accounting or Payroll, and two (2) years of
supervisory experience, or an equivalent combination of education
and experience. Fundamental Payroll Certification (FPC) or
Certified Payroll Professional (CPP) preferred. PHYSICAL
REQUIREMENTS Requires remaining in a stationary position for
extended periods of time and constantly operating a computer and
other office productivity machinery. Service Area Requirement:
Exempt (Non-Union) employees must live within the boundaries of the
CTA Statutory Service Area either at the time of employment or
within 6 months of beginning employment at CTA. KNOWLEDGE, SKILLS,
AND ABILITIES Detailed knowledge of standard payroll processes and
applicable local, federal, and bargaining union contract terms
related to payroll and taxation. Strong math skills. Strong
analytical skills to identify and analyze alternative solutions,
conclusions, and approaches to problems. Good verbal, written, and
interpersonal communication skills. Good organization skills and
attention to details. Good management, organizational, and planning
skills. Intermediate Oracle Payroll skills. Intermediate Microsoft
Office skills. Ability to apply modern accounting principles and
procedures to payroll functions. Ability to keep payroll records
and to prepare related reports. Ability to process large volumes of
data and information both timely and accurately. WORKING CONDITIONS
General office environment. EQUIPMENT, TOOLS, AND MATERIALS
UTILIZED Standard office equipment. Personal computer and related
software (Microsoft Word, Power Point, Excel, and Oracle Payroll).
Employees and/or union members will be given priority consideration
in the hiring process, per the applicable labor contracts. Final
salary will be determined in part by the qualifications of the
selected candidate and may be higher or lower than target.
Applicants, if hired,must comply with CTA's residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER No employee or applicant for
employment will be discriminated against because of race, color,
creed, religion, sex, marital status, national origin, sexual
orientation, ancestry, age, unfavorable military discharge,
disability or any other status protected by federal, state, or
local laws; except where a bona fide occupational qualification
exists We are committed to providing an inclusive environment for
our workforce and supporting the communities we serve. CTA will
make reasonable accommodations for the known disabilities of
otherwise qualified applicants for employment as well as its
employees, unless undue hardship would result. If you require an
accommodation in the application or hiring process, please contact
arc@transitchicago.com prior to the submission of your application
or upon notification of your actual test date. CTA will work with
you to determine if an accommodation can be provided. During the
hiring process, CTA's Human Resources department will contact
candidates with next steps . Failure to respond to these
correspondences in a timely fashion may result in your application
being closed out for non-responsiveness. Please click link below to
review the benefits offered at the CTA.
https://www.transitchicago.com/hrbenefits/
Keywords: Chicago Transit Authority, Oak Lawn , Coordinator, Payroll Control, Accounting, Auditing , Chicago, Illinois
