CWRD Administrative Services Coordinator
Company: Evangelical Covenant Church
Location: Chicago
Posted on: June 1, 2025
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Job Description:
Description:SummaryThe Administrative Services Coordinator will
advance the ministry strategies and programs by providing
professional, responsive, and timely administrative and project
management support to the Covenant World Relief &
Development/Covenant Kids Congo (CWRD/CKC) team and its diverse
constituency, both domestically and internationally, including
global partners and church engagement. The effective functioning of
this position will advance the objective of engaging Evangelical
Covenant Church congregations and congregants with global
partnerships in relief and development initiatives.Essential
Functions--- Improve and standardize processes for the CWRD/CKC
team to facilitate efficiency and enhance ministry
collaboration.--- Utilize various office machines and computer
applications to expedite daily operations, procedures, and
tasks.--- Process inquiries from ministry constituencies; respond
and/or direct to the appropriate person according to need and on a
timely basis.--- Administer grant management software, tracking
applications, evaluations, reports, and updates.--- Develop,
collect, manage, and maintain databases and the corresponding
data/information utilized by CWRD/CKC.--- Apply best practices to
develop, organize and maintain shared electronic and paper and
files; update and create additional documents, as needed.--- Engage
in marketing and communication efforts: inform the development and
process of marketing materials (brochures, web listings, etc.) and
manage online posting/announcements, including social media---
Provide hospitality and coordinate logistics for in-person and
online engagements (meetings, seminars, events, trainings, etc.).
--- Process check requests and wires for global partners, vendors,
or reimbursements for constituents (staff, pastors, instructors,
etc.) accurately and in a timely manner.--- Manage and produce
incoming/outgoing correspondence, including post and email.---
Engage in a professional, hospitable, and courteous manner in
electronic, phone and in-person communication with constituents.---
Ensure office material and supplies inventory is maintained
accordingly in workstations and storage; and as needed in the
Covenant Bookstore.--- Other duties as assigned by the CWRD/CKC
Project Manager or Executive Minister of Serve Globally.Education
and ExperienceRequired:--- An associate degree or equivalent---
More than 3 years in an administrative role with heavy customer
service emphasis, including experience supporting multiple staff---
Advance proficiency in Microsoft and Windows applications, database
management, and web technologies. --- Type a minimum of 45 words
per minute.Preferred:--- Engagement in a multi-cultural context---
Experience in a ministry or non-profit setting--- Personal
engagement with the Evangelical Covenant Church (preferably minimum
1-3 years)--- Proficient in second language (read, speak, write,
proofread)--- Experience in cash handling and receipting or
bookkeeping--- Familiarity with Raiser's Edge or other database
software--- Basic social media and design skillsSkills--- Capable
of operating with discretion and confidentiality.--- Works well
under pressure and can accomplish multiple tasks, with conflicting
priorities and timelines.--- Ability to track and report progress
on a wide range of tasks, simultaneously.--- Detail oriented,
strong organization, prioritization and time-management skills are
eminent.--- Excels in attention to detail with a high level of
accuracy in the preparation of documents, reports, and
correspondence.--- Understands administrative and clerical
procedures and systems such as word processing, managing files and
records, transcription, formatting and designing forms, and other
office procedures.--- Capacity to respond to and deal with a range
of ad hoc queries/requests.--- Maintains flexibility in approach
and adjusts actions when appropriate.--- Coordinates and manages
logistics for small and large meetings.--- Excellent management and
people skills to embrace diversity of schedules, backgrounds,
formats, contexts, etc.--- Mastery of math and English skills.---
Uses critical thinking skills, applying logic and reasoning to
identify the strengths and weaknesses of alternative solutions,
conclusions or approaches to address challenges.--- Self-starter,
with the ability to work independently and a learning
posture.Environmental Conditions--- Able to work well in
professional office setting as well as occasional remote locales.
Must be willing to engage in domestic or international travel,
occasionally. Must be versatile and able to work for prolonged
segments sitting or standing. Must engage frequently with office
tools and equipment, such as: computer, copier, phone,
web-conferencing equipment, cell communication, printers, etc. Must
be able to occasionally lift or move items, less than 35lbs.
Requirements:Compensation details: 20-23 Hourly
WagePI9fe1f5e04e23-25660-37299986
Keywords: Evangelical Covenant Church, Oak Lawn , CWRD Administrative Services Coordinator, Administration, Clerical , Chicago, Illinois
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