Executive Assistant
Company: Balanced Awakening PC
Location: Oak Lawn
Posted on: May 10, 2022
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Job Description:
Balanced Awakening is a psychotherapy practice that empowers
women on their healing journey! In order to support business
expansion, the owner needs an executive/personal assistant to help
her in all things related to business growth.
Ideally, the candidate has previous experience supporting highly
creative, visionary-type CEOs of private businesses. The candidate
will be a confidante, liaison, and gatekeeper and make it possible
for the owner to focus on big picture expansion and creativity.
Responsibilities are diverse, from project management, calendar
orchestration, email management, accounting reconciliation, and all
the things involved to help the owner implement her vision. The
right candidate will exercise a high level of judgment, work
independently, and juggle various day-to-day responsibilities. The
individual will support all of the owner's business interests and
intertwine personal interests.
Only candidates who complete the DISC and attention to detail
assessments and include a thoughtful cover letter will be
considered.--
No calls or solicitations from recruiters, please.
Responsibilities:
--- Function as gatekeeper, buffer, and first point of contact for
the owner
--- Manage the owner's Gmail inbox, organize incoming emails/flag
for follow-up, or respond accordingly
--- Assist in managing the owner's Google Calendar - schedule
meetings on her behalf and protect her time blocks
--- Complete accounting reconciliation for the business as well as
financial tasks like paying bills and making purchases
--- Work on multiple projects at the same time (for ex.,
communicate with the contractor about office buildout, manage the
ordering of furnishings for a new office, research new markets,
make networking contacts on the owner's behalf)
--- Perform various tasks in support of owner including running
errands (for ex. meeting contractor at the office to drop off-key,
mailing package at UPS)
--- Collaborate with the practice manager and practice coordinator
to serve the general mission of the business(es) on behalf of the
owner
--- Serve as owner's assistant in her high-end client-facing role
as a psychotherapist in a new business venture
Qualifications:
Strong organizational skills, communication skills, time management
skills, and interpersonal skills
--- At least 2+ years as an executive assistant
--- Empathic, intuitive, and able to exercise a high level of
discretion
--- Familiar with Google Workspace
--- Comfortable working in various environments (at the candidate's
home, at the office, at the owner's home)
--- Flexibility and competency to juggle multiple projects at once
and with high attention to detail
--- Ideally, a candidate has a bachelor's degree but will consider
someone with a high school diploma and equivalent experience
About Company:
We are a psychologist-run psychotherapy niche private practice for
women, couples, and teen girls! We are passionate about creating an
empowering space for anyone on the female-identified spectrum.
We believe that attendees of our therapy sessions are the happiest
and receive the best care when our staff members have an excellent
work-life balance.
Benefits that we offer:
W-2 employment status401k with a 3% nonelective contributionHealth
insurance through BCBS PPO (practice pays 50% of your
premium)Practice-paid life, short and long-term disability
insuranceOption for dental and vision insurance
Keywords: Balanced Awakening PC, Oak Lawn , Executive Assistant, Other , Oak Lawn, Illinois
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